Montgomery Travelers Soccer Club

Volunteer Descriptions

To nominate yourself or someone else for a Board position, contact our Club Secretary at [email protected]

To volunteer for any of the volunteer positions, including those currently filled, or to ask questions, please email [email protected]

Board of Directors:

President - Ralph Spicer
Presides at regular board meetings. Assists Treasurer in determining a budget. Acts as a resource for questions arising from our teams. Administers other Club positions.
Time Estimate
A few hours every week. Increases during Mar/Apr Spring team formation process and Aug/Sep fall startup.

VP of Player Development - Jeff Callan
Attends all meetings of the Board and/or the general membership. Performs duties as assigned by the President. Serves as the club’s Travel Program Director. Oversees our travel program in conjunction with our Director of Coaching. Chairs the player development committee which oversees all club coaches and resolves any coaching issues. Minimum qualifications: A soccer background and at least a USYS "D" license or United Soccer Coaches (USC) National Diploma are required for this position. Recommended qualifications: a US Soccer “B” license or USC Advanced National Diploma.
Time Estimate
A few hours every week. Increases during Spring team formation process.

VP of Club Development - Ken Cruz
Responsible for timely and effective external Club communication. Works with webmaster to provide news items for the Club website. Works with local newspapers by providing advertisements and newsworthy items when appropriate for the youth development and travel programs. Produces quarterly Club Newsletter. Attends regular board meetings. A background in marketing is preferred for this position.
Time Estimate
Flexible timing; averages 8 hours a month. Increases during Spring tryout registration process.

Treasurer - Christine Madrid
Handles all financial matters concerning the Club. Responsible for implementing and enforcing the financial policies of the club. Files all required tax returns and financial reports to governmental agencies. Keeps accurate and detailed records of all monies received or expended. Attends meetings and provides reports as required by the Board of Directors. Attends regular board meetings.
Time Estimate
Flexible timing; averages 1-2 hours a week. A CPA is preferred for this position.

Secretary - Ralph Spicer (acting)
Attends and keeps the minutes of meetings of the Board of Directors and the general membership. Maintains the official records of the Club and gives notice of meetings of the Board of Directors and membership. Works on election committee and Annual General Meeting (AGM).
Time Estimate
A few hours a month, mostly for the periodic meetings (about 8 a year total). Increases around late Spring Board of Directors elections.

Non-Board Positions:

Reporting to VP of Player Development:

Director of Coaching - Lewis Benton
The club board of directors hires the DoC who will report to the VP of Player Development. The Director of Coaching conducts the daily business of the MTSC. The Director of Coaching plans, initiates, and operates all the programs of the MTSC. The DoC is a member of the Player Development Committee chaired by the VP of Player Development. The DoC approves, reviews, appoints, and dismisses all of the club's coaches, both volunteer and professional.
Time Estimate
This will be determined by the full job description. Time requirements will be determined by the Board of Directors upon hiring.

Tournament Coordinator - OPEN POSITION
Administers any tournaments hosted by the Club. Attends regular board meetings as needed. Time Estimate: If we host an annual tournament there is a heavy time commitment in the three months before the tournament but none the rest of the year.

Reporting to VP of Club Development:

Fundraising Coordinator - OPEN POSITION
Helps set up fundraising campaigns to offset the rising costs of just about everything. As a nonprofit organization we have the ability to offset the cost of club soccer to those families in our Club requiring financial assistance. We need people to help us identify good sources for grants and sponsorship and get the stories of past successes to these sources. Attend regular board meetings as needed.
Time Estimate
Variable; will coordinate Fall pie sale fundraiser and other new fundraising ideas.

Volunteer Coordinator - OPEN POSITION
Ensures that all teams are properly represented in the various volunteer positions. Ensures that there is continuity (back fill planning). Works with Secretary to maintain a log that explains the various volunteer functions and helps new incoming volunteers in performing expected tasks. Also looks to provide students the opportunity to give back to the Club, take on more responsibility, and earn volunteer hours. Works with the Club volunteers (Field Maintenance Coordinator, Tournament Director, etc.) to coordinate the needs of the Club and the schedules of these volunteer players.
Time Estimate
Variable; up to a couple hours a week.

Special Events Planner - OPEN POSITION
Plans Club events such as an Soccer Fun Day each spring, annual kickoff BBQ, Golf Outing, Casino Night, Awards/Celebration night, etc. Comes up with ideas that can make the Club a more cohesive unit. Works with Team Managers.
Time Estimate
10 hours planning and executing on each event the club decides to hold.

Signage Coordinator - OPEN POSITION
Designs, orders, and places signage around the township to promote registration. Removes signage when registration closes.
Time Estimate
4 hours each in February, April, August, and October.

Reporting to Secretary:

Field Assignor / Referee Coordinator – Jessica Cruz
Schedules all home matches at start of season and ensures referees will be present. Schedules all fields for training at start of season.
Time Estimate
Up to 10 hours at the start of both the Fall and Spring seasons, plus up to two hours a week during the season.

MNJYSA Score Auditor - OPEN POSITION
Checks MNJYSA website and ensures that all match scores are posted properly by Team Managers and opponents; follows up when a missing score is noted.
Time Estimate
Approximately 1 hour per week during the Fall and Spring seasons.

Reporting to Treasurer:

Equipment Manager - Lew Benton
Organization and distribution of balls, cones, and playing equipment. Maintains club equipment inventory.
Time Estimate
10 hours at the start of the Fall season. Occasional time spent during the season.

Uniform Coordinator - Paulina Dabek
Coordination of team uniform orders. This is done in bulk every 2 years. Individual orders need to be processed as needed.
Time Estimate
10 hours during the late Spring/early Summer bi-annual uniform ordering process. Occasionally spend time handling individual orders for new players joining the club.

Reporting to President:

SportsConnect Registrar - Ralph Spicer, acting
Ensures that SportsConnect website is properly configured for parents to register their players and pay fees. Monitors registrations, follows up if there is a registration issue, and provides statistics for leader meetings and financial reporting. Communicates important time-sensitive information to the club's families. Follows up with parents and/or Director of Coaching to disposition outstanding travel invitations or past due balances. Ensures that travel team registrations are complete before transmitting to NJYS.
Time Estimate
Approximately 10 hours per week during March, April, May, August, and September, 1 hour per week at other times.

NJYS Registrar - Ralph Spicer, acting
Registers the Club and our travel teams with NJYS on an annual basis. Ensures that rec and travel players and coaches are properly registered with NJYS via import from SportsCorrect, and that each team's roster in the NJYS system agrees with SportsConnect. Generates player and coach passes, primarily in September, but also as new travel players and coaches are added throughout the year. Monitors that NJYS invoices are correct and being paid by the Treasurer. Obtains Certificates of Insurance and provides to Township Liaison in order to reserve facilities. Manages requests for club transfers and secondary permissions.
Time Estimate
Approximately 40 hours in late August, plus 1 hour per week at other times.

MNJYSA Registrar / League Representative - Nick Dean
Acts as the Club's single point of contact with MNJYSA on all league-related tasks, including registration, team setup, and flighting. Registers teams to correct flights each season, and ensures that Treasurer pays invoices. Ensures that each team's rosters in MNJYSA GotSoccer system are consistent with SportsConnect, and that Team Managers can generate match cards at the start of the fall season.
Time Estimate
4 hours per week in August and September; 1 hour per week during the Fall and Spring seasons.

EDP Registrar / League Representative - Ralph Spicer, acting
Act as the Club's single point of contact with EDP on all league-related tasks, including registration, team setup, and flighting. Registers teams to correct flights each season, and ensures that Treasurer pays invoices. Ensures that each team's roster in EDP GotSoccer system is consistent with SportsConnect, and that Team Managers can generate match cards at the start of the fall season. Time Estimate
4 hours per week in August and September; 1 hour per week during the Fall and Spring seasons.

TeamSnap Registrar - Howzan Tai
Ensures that each team's roster in TeamSnap system is consistent with SportsConnect, and that new travel parents are sent invitations to join. Resolves access issues. Removes access for players who have left a team.
Time Estimate
4 hours per week in August and September; 1 hour per week during the Fall and Spring seasons.

Travel Team Manager Coordinator - Ralph Spicer, acting
This position supports managers who oversee Club teams. Provide necessary support documents and be a resource for incoming and new managers.
Time Estimate
10 hours preparing and training new team managers during Summer Team Formation process. Occasional time spent assisting team managers during the season.

Rec Program Coordinator - Ralph Spicer.
Responsible for all tasks necessary to run the Rec Program according to the policies established by the Board of Directors. Attends regular board meetings as needed. Answers parent questions about the Rec program, and coordinates with VP Club Development on ways to increase participation.
Time Estimate
5 hours a week during Fall and Spring seasons and player registration periods.

Webmaster - Howzan Tai
Manages Club accounts and access on all platforms, including Google Suite, SportsConnect, NJYS, GotSoccer, and TeamSnap. Maintains club SportsConnect web pages and/or provides access to pages for board members and volunteers as appropriate. Ensures that all webiste pages are consistent and error-free. Works with SportsConnect Registrar for the setup of new club programs. Works with VP of Club Development to maintain public pages.
Time Estimate
1-2 hours a week.

To volunteer for any of the volunteer positions, including those currently filled, or to ask questions, please email [email protected]

Contact

Montgomery Travelers Soccer Club
PO Box 243
Belle Mead, New Jersey 08502

Phone: 908-845-4625
Email: [email protected]

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Montgomery Travelers Soccer Club

Montgomery Travelers Soccer Club

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